How to Get (and Keep) Your 501(c)(3) Tech in Shape
Whether you're running a church, food pantry, nonprofit, or outreach program — your tech plays a bigger role than you might think. From collecting donations to running services, keeping communication flowing, and storing personal data — it's all powered by your technology.
But with limited staff, small budgets, and constantly changing needs, it's easy for systems to fall behind — or become security risks. This quick guide walks through what every 501(c)(3) should be thinking about when it comes to IT — and how to stay protected, connected, and efficient.
Basic IT Infrastructure (Made for Ministries)
- Reliable Wi-Fi for staff, volunteers, and livestreaming
- Updated devices with strong passwords and login protections
- Shared systems (like check-in kiosks or public computers) locked down and monitored
- Automatic backups for sermon files, donor data, and critical records
Security (Without the Overwhelm)
- MFA (multi-factor authentication) turned on for email and donation platforms
- Volunteers and staff trained to spot phishing and scam emails
- Devices encrypted and password-protected
- Outdated equipment replaced or securely wiped before donation
Donations & Data
- Secure donation platforms (no spreadsheets or shared logins!)
- Donor and member records stored securely, with access limited to the right people
- Forms, CRMs, and databases backed up and encrypted
Volunteers, Staff, and "That One Tech Guy"
- Clear who handles what (and what happens when they’re unavailable)
- Documented passwords or shared logins stored securely (not on paper or spreadsheets)
- One point of contact for tech questions, issues, or emergencies
Quick Tech Health Checklist
Here’s a simplified list to print or walk through with your team:
| Item | Status |
|---|---|
| Wi-Fi is stable and secured | ☐ |
| All staff/volunteers have their own logins | ☐ |
| Backups are working and tested | ☐ |
| MFA is enabled on key accounts | ☐ |
| Donor data is secure and access is limited | ☐ |
| Old devices wiped or disposed of safely | ☐ |
| Passwords are documented securely | ☐ |
| You know who to call for IT help | ☐ |
BITLINK Can Help
Whether you’re just trying to get organized, prepping for a fundraiser, or simply tired of fixing tech issues with duct tape — BITLINK is here to help.
- We help you protect what matters (your people, your mission, and your data)
- We simplify the tech so you can focus on ministry
- We offer affordable support built specifically for non-profits
Email us at: [email protected]
Or call: (540) 701.7414
